Location:Pristinë/Pristina, Kosovo, UN Administered Territory
Application Deadline: 29-Jan-15
Additional Category Democratic Governance
Type of Contract:Service Contract
Post Level:SB-4
Languages Required :English
Starting Date : (date when the selected candidate is expected to start) 16-Feb-2015
Duration of Initial Contract :Until 31 December 2015, with possibility of extension
Expected Duration of Assignment :Until 31 December 2015, with possibility of extension
Background
Title: Project Manager
Project: Support to Transitional Justice in Kosovo
Department: OHCHR/UNDP
Location: UNDP Pristina
Reports to: UNDP Governance Adviser
Level: SB4 (q3, q4, q5)
Organizational Context
Under the direct supervision of UNDP Governance Adviser, the Project Manager has the overall responsibility for achieving the project results (outputs) as defined in the approved project document and in the annual workplans through timely and quality implementation and monitoring. The Project Manager is supervising and leading the project staff. He/she provides leadership to the project team to build smooth relationships with partners.
Duties and Responsibilities
Summary of functions:
- Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and UNDP Kosovo Standard Operating Procedures
- Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; Reporting on progress including measures to address challenges and opportunities
- Support partnerships and advocacy activities at project level
- Ensure implementation of knowledge management activities
Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and the UNDP Kosovo Standard Operating Procedures:
- Prepare annual project workplans and related sub-plans (procurement plan, quarterly plans if required, and others as necessary);
- Build, motivate and lead a high-performing project team; coordinate and supervise the work of the project personnel
- Ensure timely and good-quality implementation of workplan activities.
- Continuously monitor progress against the approved work-plan; identify changes in the external environment and promptly agree necessary solutions/actions ( ex. related to the planning and implementation of activities, need for new activities) with UNDP office and Project Board
- Mobilize personnel, goods and services, training and micro-capital grants to initiative activities, including drafting terms of reference and work specifications and overseeing all contractors’ work;
- Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
- Monitor financial resources and accounting to ensure accuracy and reliability of financial reports; ensue preparation of budget revisions as necessary; follow up with UNDP programme associate and finance staff on issues.
- Coordinate an exit strategy at least 6 months ahead of the project closure date; ensure closure of the project is done according to the established procedures
- Gender sensitive response on dealing with the past and transitional justice issues while achieving the project results
Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; Reporting on progress including measures to address challenges and opportunities:
- Monitor events as determined in the project monitoring schedule plan, and update the plan (in Atlas and off-Atlas) as required;
- Periodically update the project information Atlas Project Management module
- Manage and monitor the project risks initially identified and submit new risks to the project board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log;
- Organize regular Board meetings and perform regular progress reporting to the project board as agreed to with the board;
- Prepare progress reports with the frequency and using the template recommended by the UNDP office. Submit the report to supervisor in the UNDP programme team for review and clearance, according to the agreed timetable. Share report with the project board.
- Ensure reporting to donor is prepared timely and the reports are meeting the standards
- Support the preparation of reviews and evaluations as defined in the project document
- Prepare final project reports and papers
Support partnerships and advocacy activities at project level
- Be familiar with the activities of other development projects in the sector/area, establish contact and keep up-to date with their work
- Create and maintain partnerships with local institutions, private sector, and project target areas
- Support the partnerships and advocacy activities agreed by the UNDP/OHCHR office in the area/sector covered by the project
Ensure implementation of knowledge management activities
- Regular exchange of information/experience with other projects, cross-learning and sharing results and good practices
- Ensure the project has the required communication package and preparation, upon request of the UNDP office, of information materials for dissemination within UNDP globally and regionally, and to external stakeholders
- Capture lessons learned during project implementation – a lessons learnt log can be used in this regard
- Participation in regular internal meetings,
- Participation in training events, communities of practice, codifying and sharing knowledge
- Facilitation and organization of training for project staff to enable them to perform at the required level
Impact of Results
The results of the work of Project Management have a direct impact on the implementation of the project and the achievement of results. Specifically, the results have an impact on the planning, implementation, monitoring and coordination of project activities and resources (human, financial, material assets etc) in order to meet expected results, and contribute to the overall success and impact of the UNDP/OHCHR office work in Kosovo.
Application Instructions:
- Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in, or paste your short Resume into the last box.
- Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11).
- System will only allow one attachment. All docs (P11, academic qualifications/diploma) should be included as one attachment
- Without the completed and signed P11, your application may not be considered. The UNDP Personal History Form can be downloaded at this link: http://www.ks.undp.org/content/kosovo/en/home/operations/jobs
Competencies
Corporate Competencies
- Demonstrates integrity by modelling the UN’s values and ethical standards
- Promotes the vision, mission and strategic goals of UNDP/OHCHR
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favouritism
- Excellent analytical and organizational skills
- Demonstrates substantial experience in gender equality. Actively promotes gender equality in all Project activities.
Functional competencies:
- Ability to conduct strategic planning, results-based management and reportingAbility to lead monitoring of management projects
- Ability to lead business processes
- Ability to affect staff behavioural/attitudinal change
- Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of the programme, managing data, reporting
- Analytical and strategic thinking/results orientation
- Excellent interpersonal skills and ability to communicate effectively, both orally and in writing
- Ability to establish effective working relations in a multicultural team environment
- Excellent supervisory, management and team-building skills.
Required Skills and Experience
Education:
- MA degree or equivalent in administration, finance, business, law, political science or other related area, or
- BA in administration, finance, business, law, political science or other related area, in combination with 6 years of relevant working experience.
Experience:
- Min 3 years of relevant working experience (or 6 years of relevant experience for those with a BA degree) in project/programme management or managing staff and operational systems, and/or establishing relationships among international organization and local institutions/communities.
- Experience in working with transitional justice related issues is desirable.
- Proven ability to coordinate complex programmes with diverse range of partners.
- Previous experience in development assistance or related work for an international agency or donor organization or NGO is a strong asset.
Language Requirements:
Fluency in both oral and written English and Albanian;working knowledge of Serbian is preferred
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=53117
